Module Descriptions

General Ledger

The base module integrates with ALL modules, allowing inquiries to drill from Cost Code summary level, to Expense Code, flowing through to transactions held on the subsidiary ledgers.   The general ledger not only offers a flexible chart of accounts, but also unlimited analysis groupings external to the chart of accounts.   Balances are held at posting level and summary levels.   Journals may be left as held if out of balance, imported from spreadsheets, and set up as regular journals with calendars to trigger generation.
 

Budgeting

Unlimited budgets and forecasts may be held, reported and inquired upon.   The budgeting module offers powerful options to generate a model, in addition to offering easy importation from spreadsheets.
 

Management Accounts

The user may produce their own library of reports, accessing the General Ledger and Budgeting, for balances at both summary and detail level.   The report writer is aimed at accounting personnel, concentrating on ease of use and flexibility.   Reports may also be exported to spreadsheets.   Multiple organizational views external to the chart of accounts allows reports to be run many times in different formats.
 

Accounts Payable

The base module provides flexible payment processing facilities.   Numerous payment runs may be held on the system, edited and processed at any time.   Powerful "Drill Down" inquiries will display all data relating to the transaction on whether it is held in Accounts Payable, General Ledger, or third party systems.
 

Invoice Registration

An optional Accounts Payable module that allows for "memo" accounting of estimated invoices ahead of invoice receipt.   A minimum amount of invoice details can be entered and later modified before "approving" the invoice.   An automatic accrual function is provided for month end accruals.
 

Accounts Receivable

The base module offers open item and balance forward accounts, in addition to multi-currency and multi-ledger.   Flexible aged debtor reports allow selection of data by operator choice, using due date or invoice date, required ledger and currency.   Flexible aging allows transactions to be aged on user specified periods.   Credit controllers have a number of reports available, in addition to a unique notepad for each transaction and a notepad at account level.   Powerful "Drill Down" inquiries will display all data relating to the transaction whether it is held in Accounts Receivable, General Ledger, or third party systems.
 

Cash & Bank

A fully automated cash book allowing automatic bank reconciliation from bank statement import or manual entry.   Details of payments and receipts may be passed automatically to/from Accounts Payable and Receivable.   Reconciled items can be viewed from inquiries.   Strict control of banking transactions is maintained in this separate module.
 

Project Costing

The base module fully integrates with Accounts Payable, Accounts Receivable, Invoicing, and Cash & Bank.   Project Costing is not only useful for projects, but also for analyzing data in further detail, without cluttering the General Ledger chart of accounts.   It can be used for a multitude of purposes including capital projects, jobs and contracts.   Project Costing also has a full Budgeting module and Reporting module, allowing unlimited budgets and user defined library reports.   Projects may span across multiple-years, and be incorporated in project hierarchies.
 

System Utilities

Menus, printers, and security profiles are handled within system utilities.   Flexible menu structures enables user tailoring and control over system access, terminology and ease of use.
 

OpenLink

This module offers both a standard data migration tool and an integration mechanism.

Transactions may be automatically fed to and from third party systems.

Screens may have additional buttons added to call programs external to OpenAccounts from its inquiry screens.

Imported data is verified and held if it is out of balance or contains invalid data.
 

 

OpenAccounts represents a great tool
to help you effectively and efficiently
manage the financial aspects
of your enterprise!

To request additional information, contact us via email or call 804-323-0467